Camp Evergreen

Where do I register?
Registration takes place exclusively online through our registration portal. You may not start registration until 

• New families: Create a new account.
• Returning families: Log in to your existing account.
  
  

From your account, you can:

• Add weeks

• Update contact information

• View your balance

• Download invoices

• Make Payments
  
  Do I have to sign up for two consecutive weeks to start?

Yes. Our policy requires:

• Your child must complete one full two-week session before registering for any single weeks.
• The two weeks must be consecutive and must start at the beginning of a session.
  
  

You may not:

• Start in the middle of a session
• Combine non-consecutive weeks for the first session
• Start weeks: Weeks 1, 3, 5, 7, and 9 only.

What health and medical forms are required?
We must have the following items on file before your child can participate:

1. Immunization & Physical Record

• A recent immunization record and physical form from your child’s PCP. A standard doctor’s form works perfectly.
• Physicals and immunization records are valid for 18 months.

2. Health History Form

• Includes insurance information, doctor and dentist contacts, and any relevant health history.
• Must be completed online.
  
  

• 3. Medication Permission Form
   This form is only required if your child will need medication during the camp day. The permission-to-administer form can be found on our website.
  
  What else do I need to submit?
  1. A clear headshot of your child
  A recent headshot used internally for identification and safety. This can be uploaded and used as your child's profile picture
  
  2. Camper Information Form
  An online form that helps us understand:
  Your child’s needs
  Preferences
  Goals for the summer
  Buddy Requests
  Pick up permissions
  
  3. Signed Policies & Code of Conduct
  Please review carefully and contact us with any questions or concerns.
  
  

Document upload requirements

• You may upload a PDF or a good quality photo of the documents onto your application.   
• Multi page documents must be combined into a single file to upload. label files with your child's first and last name.
• Be sure that the date of the physical and the physicians signature are visible in your upload. 
• If you need assistance, you can email us the documents and we can upload it for you! 
• Once documents are uploaded they can not be changed from the portal. Please contact the office if you need to update your documents.
  
  

Can I make changes to my application or paperwork once it has been submitted?

You may not make changes through the portal. In order to make changes to your application or update documents, you must contact the office. 

What happens after I submit my application?

Application Review

• All applications are reviewed individually before they can be approved. 
• If your application is complete and your registration adheres to our sign up policy, we will send you an email notifying you that your application has been approved.

• If there are any questions or problems with your application, we will reach out to you directly. .

REMEMBER! Your child is not officially enrolled until:

1. Your application is approved
2. Your deposit is paid
3. All required forms are submitted

We experience a high volume of applications during early enrollment. Thank you for your patience.

What if I am waitlisted?

If your child’s group is full for your preferred weeks, you may choose to join the waitlist:

• No deposit required
• No obligation to enroll
• We will contact you to discuss options and notify you if space becomes available.

Special Note About Siblings
We understand families want siblings to attend together. If one child is registered and another is waitlisted, you may choose:

Option 1:

•  Contact us to cancel the registered child’s spot and add both children to the waitlist.
• Deposits already paid will be refunded.

 

Option 2:

• Keep the registered child enrolled and pay the deposit while you wait for a spot for the sibling.
• If a spot does not open and you choose to cancel later, the deposit is non-refundable.
• We will always do our best to accommodate siblings.
  
  Can I switch or Cancel weeks?
• You cannot switch or cancel weeks from the online portal once registered.
• You can add weeks if availability allows.
• To switch or cancel weeks, please contact us directly, and we will assist you manually.
• All requests to change or cancel weeks must be made before tuition is due on May 1st. All changes are subject to availability. 

• If you have questions, feel free to contact us!
  
  What is the Registration Fee?
• A 25% non-refundable registration fee is required at the time of enrollment to reserve your child’s spot.

• This fee is applied toward total tuition.
• You may pay via credit card, e-check, check, or cash.
• To avoid credit card fees, you may choose e-check—please have your banking information ready.
  
  

• Payment Deadline for Checks or Cash
  If you choose to pay by paper check or cash, payment must be received within 5 business days of enrollment.
  Failure to submit payment within this timeframe may result in losing your spot.
  
  Final tuition is Due May 1st. 
• Congratulations! You have made it to the bottom! Now you can REGISTER!